|
TIMELINE |
PROCESS/ACTIONS |
PERSON RESPONSIBLE |
STATUS |
|
FALL, 2005
|
1.
Leadership Team
Announced by President. Begins to
meet regularly. |
President
|
Completed
|
|
SPRING,
2006
|
2.
Compliance Committee
appointed by President. |
President
|
Completed
|
|
3.
PHASE I of the Compliance Audit begins. Committee Chair named
and committee receives charge and
tasks. |
President
|
Completed |
|
4.
Compliance Committee
breaks out into multiple taskforce |
Bryce Kocian, CC
Chair |
Completed |
|
5.
PHASE I
of the Quality Enhancement
Planning begins. Quality
Enhancement Plan Focus Team
Appointed by President.
|
President |
Completed |
|
6.
FY 07 budget developed for QEP. |
Patricia Rehak,
QEP
Chair |
Completed |
|
SUMMER, 2006 |
7.
QEP Focus team
begins data review. |
Patricia Rehak,
QEP
Chair |
Completed |
|
FALL,
2006
|
8.
Administrative liaisons appointed to
Compliance Committee
to assist task force. |
Leadership Team |
Completed |
|
9.
QEP focus team
continues data review, begins to
solicit broad based input into
selection of QEP topic. Engages in
outreach activities such as:
suggestion boxes, meetings with
constituencies and participates in
the President’s newsletter. |
Patricia Rehak,
QEP
Chair
|
Completed
|
|
10.
WCJC conducts Focus Groups with
Students and Faculty. |
Dan
Jones, IE
Director
|
Completed |
|
11.
Initial draft of compliance
narratives submitted to
Compliance Committee for
review and determination made by
compliance committee for compliance
or non compliance and draft document
submitted to leadership team. |
Bryce Kocian, CC
Chair
|
Completed |
|
DEC, 2006 |
12.
Phase I of Compliance audit
closes with initial draft of
compliance audit completed. |
Bryce Kocian, CC
Chair |
Completed
|
|
13.
QEP focus team
present short topic list to
leadership team. |
Patricia Rehak,
QEP
Chair |
Completed |
|
JAN/FEB., 2007
|
14.
QEP focus team
brings the short topic list to the
faculty, staff, students and BOT for
vote. |
Patricia Rehak,
QEP
Chair |
Completed
|
|
15.
President and members of the
Leadership team attend SACSCOC
orientation in Atlanta, GA. |
President
|
Completed
|
|
16.
Compliance Coordinator
appointed by President to coordinate
Compliance Phase II activities. |
President |
Completed |
|
17.
Several small task forces appointed
by President to review drafts of
compliance documents and
make initial editing revisions,
determine additional data needs and
identify any necessary regulation
changes needed.
|
President and Executive Cabinet
Member and his/her appointed task
team members(TBA) |
Completed
|
|
18.
QEP broad topic
selected and presented to the
Leadership Team. PHASE I of
the QEP Team ends. |
Patricia Rehak,
QEP
Chair |
Completed |
|
FEB/MAY, 2007
|
19.
Small task force charged with
revision of Compliance Audit
documentation (when necessary).
Revision begins.
a.
Compliance narrative reviewed and
revised for structure, content and
documentation.
b.
Accuracy of documentation assessed.
c.
Additional documentation needs
identified. |
Compliance Coordinator (Lac);
Executive Cabinet Member and his/her
appointed task team members(TBA) |
Completed
|
|
20.
QEP Team membership
expansion. PHASE II of the
QEP begins. Ad hoc teams added with
members of the QEP Team being
appointed QEP Liaisons: Development
Team and Marketing Team. |
Patricia Rehak,
QEP
Chair
|
Completed
|
|
21.
QEP Development Team
begins Best Practice Research for
QEP topic. |
Patricia Rehak,
QEP
Chair |
Completed
|
|
22.
QEP Marketing Team
develops and implements a marketing
plan for the QEP.
|
Patricia Rehak,
QEP
Chair |
Completed
|
|
23.
QEP Development Team
begins Best practices research for
QEP topic. |
Patricia Rehak,
QEP
Chair |
Completed
|
|
24.
Small Compliance task force
charged with organizing and
centralizing documentation.
a.
Written documents used in planning
sent
to IA room for cataloging or
location identified and filed in
master document list.
b.
Electronic documents submitted to
Pam Youngblood.
|
President; Compliance Coordinator
(Lac)
Pam
Youngblood
|
Completed
Completed
|
|
25.
QEP team develops FY 08
budget and submits request at budget
hearing. |
Patricia Rehak,
QEP
Chair |
Completed
|
|
APRIL
15, 2007
|
26.
QEP team
presents topic with list of
potential strategies to Leadership
Team for approval.
|
Patricia Rehak,
QEP
Chair |
Completed
|
|
MAY,
2007 |
27.
Approved QEP
slogan and logo announced at
graduation ceremony.
|
Patricia Rehak,
QEP
Chair |
Completed
|
|
28.
Phase II of the Compliance Audit
closes
with all completed drafts submitted
to leadership team. |
Compliance Coordinator (Lac) |
Completed
|
|
SUMMER, 2007 |
29.
Phase III of the Compliance Audit
begins. Leadership team and
external reviewer review the
compliance document to determine if
case of compliance has been
established by narrative. |
Leadership Team and external reviews
(TBA)
|
Completed |
|
30.
QEP ad hoc Management Team
begins drafting the QEP. |
Patricia Rehak,
QEP
Chair
By QEP Implementation Team |
Completed
|
|
31.
QEP ad hoc Implementation Team
added. |
Patricia Rehak,
QEP
Chair |
Completed |
|
FALL, 2007
|
32.
QEP kickoff party
scheduled for convocation week. |
President
|
Completed
|
|
33.
Several small task forces assigned
to complete editing of
compliance document.
a.
Task force needed to complete
grammatical editing.
b.
Task force needed to complete
technical editing, such as inserting
links, posting to website, etc.
c.
Task force needed to combine efforts
of task force a & b. |
President, Compliance Coordinator
(Lac)
|
Completed
|
|
34.
Faculty Development Activities begin
for QEP. |
Patricia Rehak,
QEP
Chair
|
Completed |
|
35.
QEP ad hoc Implementation Team
begins drafting the management plan
and the budget for the QEP. |
Patricia Rehak,
QEP
Chair |
Completed
|
|
36.
QEP ad hoc Marketing Team
continues marketing activities in
order to get broad based support for
the plan. |
Patricia Rehak,
QEP
Chair |
Completed |
|
SEPT. 30, 2007
|
37.
QEP Rough Draft completed
containing goals and learning
outcomes. Presented to Leadership
Team for approval |
Patricia Rehak,
QEP
Chair
|
Completed |
|
NOV. 19, 2007
|
38.
Preliminary Visit by Michael
Johnson, SACSCOC Liaison to
campus |
Dr.
Ty Pate, SACS Liaison |
Completed |
|
DECEMBER, 2007 |
39.
Phase IV
of
the compliance audit closes with
compliance draft document
being submitted to the leadership
team in Dec. for review. |
Compliance Coordinator (Lac) |
Completed |
|
JANUARY, 2008 |
40.
Compliance document
reviewed by BOT at January board
meeting.
Moved to February BOT Meeting |
President/BOT
|
Completed
|
|
FEBRUARY, 2008
|
41.
Small compliance task
force established in Phase IV to
combine efforts makes any last
changes to document that may have
resulted from leadership team and/or
BOT review. |
Compliance Coordinator (Lac)
|
Completed
|
|
42
.Leadership team reviews
compliance audit one last
time and submits to BOT once again
at the February board meeting.
Moved to
March BOT Meeting if Needed |
Leadership Team
|
Completed
|
|
43.
Any
last additional changes to
compliance audit completed
after BOT meeting. |
Leadership Team |
Completed
|
|
MARCH, 2008
|
44.
Compliance audit
submitted to SACSCOC
on March 12, 2008
|
Dr.
Ty Pate, SACS Liaison; President |
Completed
|
|
45.
Identify SACS Lead Evaluator for
QEP.
|
Patricia Rehak, QEP Chair |
Completed
|
|
APRIL 15, 2008 |
46.
Completed draft of QEP
presented to Leadership Team. |
Patricia Rehak, QEP Chair |
Completed |
|
May, 2008 |
47.
Completed draft of QEP
presented to BOT. |
Patricia Rehak,
QEP
Chair |
Completed
|
|
48.
Off
site committee review of
Compliance Audit |
Off
site committee
|
Completed |
|
JUNE 1, 2008
(Third week) |
49.
Notification to SACSCOC of Lead
Evaluator for
QEP. |
Dr.
Ty Pate, SACS Liaison; President |
Completed
|
|
50.
Review of compliance audit by
SACSCOC. |
SACSCOC |
Completed |
|
Mid-June
- July, 2008 |
51.
SACSCOC notifies WCJC of findings
from offsite report. |
SACSCOC
|
Completed |
|
52.
WCJC prepares Focused Report
for Onsite Committee in response to
SACSCOC findings.
|
Leadership Team |
Completed |
|
Sept.
1, 2008 |
53.
Six weeks prior to onsite visit the
following documents sent to onsite
committee:
a.
QEP
b.
Signed Compliance
Certification Document
c.
Focused Report
d.
WCJC catalog
e.
Updated Institutional Summary Form
Proposal for Commission Review
|
President; Dr. Ty Pate, SACS Liaison |
Completed |
|
OCT 20-22, 2008 |
54.
Onsite Visit Schedule
Standards
Automatically Reviewed
- 2.8
3.3.1
3.10.3
- 2.10
3.4.3
3.11.3
- 3.2.8
3.4.11 4.1 – 4.7
|
Onsite Committee; President; Dr. Ty
Pate, SACS Liaison |
Completed |
|
November 19, 2008 |
55.
Draft timeline approved by President and President’s Cabinet
|
President McCrohan |
Completed |
|
56.
Assignments for Compliance response report made
|
President McCrohan |
Completed |
|
o
3.7.1 Faculty Competence
(Comprehensive Standard)
|
Dr. Pate, Paul Spellman, Pam
Speights
|
Completed |
|
o 4.7 Title IV Program Responsibilities (Federal Requirement) |
Dr. Pate, Wayne Taylor
|
|
December 4, 2008 |
57.
QEP target population discussed
Data needs identified for QEP assessment |
President McCrohan, Dr. Pate, Dan Jones, Lac, Natalie Stavinoha, Stephanie Dees, GG Hunt, Becky McElroy
|
Completed |
|
December 5, 2008 |
58.
Draft responses to Compliance recommendations due to Lac |
Dr. Pate, Paul Spellman, Pam Speights, Wayne Taylor
|
Completed |
|
December 12, 2008 |
59.
QEP target population discussed; data reviewed
QEP outline drafted
Assignments of QEP sections for writing drafts and providing research
|
President McCrohan, Dr. Pate, Dan Jones, Lac, Natalie Stavinoha, Stephanie Dees, GG Hunt, Becky McElroy
|
Completed |
60. Complete Response Report addressing Compliance Recommendations
o Reviewed by QEP revision team
o Reviewed by Leadership Team
|
Lac
|
Completed |
|
December 12, 2008 |
61. Final Response Report due to President
|
Lac |
Completed |
|
December 12, 2008 to January 2, 2009 |
62.
Dead period due to holidays |
|
Completed |
|
Week of January 5, 2009 |
63.
Review of assignments & select meeting dates
Begin revising QEP |
President McCrohan, Dr. Pate, Dan Jones, Lac, Natalie Stavinoha, Stephanie Dees, GG Hunt, Becky McElroy, Cynthia Knox
|
Completed |
|
64. Compliance response report to editor |
Lac
|
Completed |
|
Week of January 12 |
65.
Writing QEP |
President McCrohan, Dr. Pate, Dan Jones, Lac, Natalie Stavinoha
|
Completed |
|
66. Editing of Compliance Response Report completed; sent to Lac |
Bruce Kieler
|
Completed |
|
Week of January 19 |
66. Writing QEP |
President McCrohan, Dr. Pate, Dan Jones, Lac, Natalie Stavinoha |
Completed |
|
Week of January 26 |
67.
Writing QEP |
President McCrohan, Dr. Pate, Dan Jones, Lac, Natalie Stavinoha
|
Completed |
|
Week of February 2 |
68.
Writing QEP |
President McCrohan, Dr. Pate, Dan
Jones, Lac, Natalie Stavinoha
|
Completed |
|
Week of February 9 |
69. Complete draft writing of QEP |
President McCrohan, Dr. Pate, Dan
Jones, Lac, Natalie Stavinoha
|
Completed |
|
February 13, 2009 |
70. Revised QEP to Bruce for editing
|
Lac |
Completed |
|
February 20, 2009 |
71. Editing completed; return to Lac
|
Bruce
Kieler |
Completed |
|
Week of February 23, 2009 |
72. Final version of revised QEP completed |
President McCrohan, Ty, Dan Jones, Lac, Nat, Stephanie Dees, GG Hunt, Becky McElroy, Cynthia Knox
|
Completed |
|
February 25, 2009 |
73. Incorporate editing revisions |
Lac
|
Completed |
|
February 27, 2009 |
74. Provide covers for all reports |
Zina Carter
|
Completed |
|
March 2, 2009 |
75. Kinkos prints & binds copies; need tabs; get # of copies from letter; include
o Revised QEP
o Original QEP
o Response Report
|
Deanna Feyen
|
Completed |
|
76. Print original documents for Kinkos |
Kay Kunkel
|
Completed |
|
March 6, 2009 |
77. Mail Response Report to Visiting Committee, certified receipt
Actual due date to SACS is 3-23-09
|
President McCrohan
|
Completed |
|
78. Celebrate |
President McCrohan, Ty, Dan Jones, Lac, Nat, Stephanie Dees, GG Hunt, Becky McElroy, Cynthia Knox
|
Completed |
|
JUNE, 2009 |
79. SACSCOC meets to review
documentation for reaffirmation. |
SACSCOC
|
Completed |
|
DEC., 2009 |
80.
Reaffirmation of accreditation
announced at annual meeting. |
SACSCOC |
Completed |
