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Wharton
Campus
911 Boling Highway
Wharton, Texas 77488
1-800-561-WCJC (9252)
979-532-4560 |
Ft. Bend Tech
Center
5333 FM 1640
Richmond, Texas 77469
1-800-561-WCJC (9252)
281-239-1500 |
Sugar Land
Campus
550 Julie Rivers Drive
Sugar Land, Texas 77478
1-800-561-WCJC (9252)
281-243-8447 |
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Admissions & Registration
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Frequently
Asked Questions
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1. Enrolling at WCJC |
1.1 How do I apply?
Submit an
Application for Admission Form. If you were a WCJC
student in the past, but it has been more than a year
since you were enrolled, you need to update your information
by submitting a new application.
You may submit your application online at
Applytexas.org or print a paper form at
Application for Admission Form. If you choose
the online version, after clicking on
Applytexas.org, follow these steps to get
started:
1)
Click here to ENTER APPLYTEXAS
2) If you do not already have an ApplyTexas account,
please
create one now …
3) fill out
the information and click on “Save Profile”,
4) continue
to fill out the application according to the on-screen
directions.
If you have not attended another
college or university, request that your high school send us a
transcript.
If you have attended another college
or university, request a transcript be sent to us from each
college or university attended.
Submit ASSET or THEA scores or proof of Texas Success Initiative
(TSI) exemption.
1.2
Do I
need an appointment to register for classes?
An appointment is not necessary. You can
register online at
www.wcjc.edu or in person at the Registrar’s Office at the
Wharton Campus, Sugar Land Campus, or Fort Bend Technical Center
at Richmond.
1.3
When is the last
day to register for classes?
You may register through the third day of
classes. A $25 late registration fee is charged once classes
have begun.
1.4
Can I change
my schedule?
Yes, through the third class day. Beginning the
first day of classes a $15.00 schedule change fee is charged.
1.5
Can a counselor register me for classes?
When you visit a counselor, they will assist you
with online (web) registration.
1.6
What if I’m unable to register in person?
Once you have satisfied the admissions
requirements, you can register for classes online at
www.wcjc.edu.
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Click the Online Services link on the college
home page.
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Click WCJC Student Online Services.
- Click
enter Secure Area in the menu that appears to begin the
registration process. Your logon ID is your social security
number without dashes or spaces. Your password is your
birth date in the format MMDDYY. After you have logged on,
you can change your password.
1.7 Do I need to take the SAT or ACT?
No, we
require the ASSET or THEA; however, you could be THEA-exempt
with sufficiently high ACT, SAT, or TAKS scores.
**NOTE: EDUCATION MAJORS ARE NOT THEA
EXEMPT*
1.8 Can I take classes during the same semester at any WCJC
campus?
Yes, you may take classes in Sugar Land, Wharton, Fort Bend
Technical Center, and other locations during the same semester
if you choose.
1.9 How do I find out when the next THEA or ASSET test will
be given?
You may go to
www.thea.nesinc.com to see testing dates and registration
information for THEA. Contact our Wharton Testing Center at
979-532-6386 or 6457, our Sugar Land Testing Center at
281-243-8434 or 8503, or our Fort Bend Tech Center at
281-239-1532, for ASSET testing dates. (ASSET is for WCJC
students only). You may visit our website at
www.wcjc.edu to see all our
testing schedules. Click on Student Services, click on testing
services, and then click on testing schedule for the campus
schedule of your choice.
1.10 Do you have a new student orientation?
Yes, we offer an orientation for new students on each campus
before classes begin in August. Contact Student Services at
979-532-6388 for more information.
1.11 If I am a high school dual or concurrent student, do I
have to send in another application after I graduate from high
school?
No, unless
your address or other significant information has changed. But,
we do need an up-to-date transcript.
1.12 Which students are considered “in-district” for tuition
purposes?
An adult who is a Texas resident and has resided continuously
within the WCJC Taxing District (Wharton County and Needville
ISD) for six months prior to his original registration, or if a
minor, one whose parent(s) or legal guardian meet this
qualification.
1.13 Do you have student housing?
Yes, on our Wharton campus. We have Brooking Hall and Mullins
Hall for women and Frankie Hall for men.
1.14 What sports are offered at WCJC?
We have a women’s volleyball team and a men’s baseball team. In
addition, we have a rodeo team for both men and women.
1.15 How do I get a WCJC catalog or class schedule?
Both are available on this web site or you may call our catalog
line at 979-532-6516. Please leave your name and mailing address
and state what you would like us to mail to you.
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3. Business
Office - Tuition & Fees |
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Installment Plans
3.1 Can
I pay my tuition and fees on an installment plan?
Yes,
installment plans are available using the Online Services
link
www.wcjc.edu on the college home page. See
How to do an installment plan on the Web.
3.2 How
often are payments due on the installment plan?
See
Important Plan Information .
3.3 If
I cannot come to the school to set up and installment plan,
can my parent or someone else take care of it for me?
The student
must complete the installment plan online using the Online
Services link
www.wcjc.edu on the college home page. Once completed,
the student can set up authorized users to make payments for
the plan.3.4 Can I
pay my tuition and fees by credit card?
Yes, you
may pay with a MC, Visa, Discover, or American Express. You
may pay online or at any campus business office. You can
also pay by web check.
Non-Payment
3.5 What
happens if I register, but do not pay for my classes?
You
must drop those classes. Prior to the first class day you
may drop classes online or in person at the Registrar’s
Offices at any of the WCJC campuses. After classes begin,
the online option is no longer available, so you must go in
person to a WCJC campus. If you cannot come in person, print
a Drop Form from our website, fill it out, and fax it to
979-532-6494. Unpaid bills are turned over to a collection
agency. It is best to take care of these things before that
happens.
Bookstore Vouchers
3.6 Can I
use my PELL grant to pay for books?
Vouchers
are available at each campus. You can obtain a voucher from
the business office at the Wharton or Sugar Land Campus, or
from the Administrative Office, TC131 at Richmond Fort Bend
Technical Center. You can use it at the bookstore if you
have Financial Aid.
Vouchers
are good for up to $500 per semester and must be used the
day you get them. If you do not use your full amount, you
may return for another voucher the next day.
3.7 How can I determine if I pay
in-district tuition/fees or out-of-district tuition/fee
Residents living in Wharton County or Needville ISD pay
taxes to the college. As a result, a student
living in Wharton County or Needville ISD pays in-district
rates. All other Texas residents pay out-of-district rates. |
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4. Financial Aid |
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4.1 What are my chances
of receiving
financial aid?
The
only way to
determine your
eligibility for
financial aid is to
submit a Free
Application for
Federal Student Aid
(FAFSA). The
likelihood of
receiving some form
of financial
assistance is
probably better than
most students and
their families
anticipate.
4.2
What is the deadline
to apply for
financial aid?
To
receive maximum
consideration for
aid, the FAFSA must
be processed by the
Department of
Education and
received by Wharton
County Junior
College along with
all other documents
that might be needed
by June 1st
for the following
academic year.
4.3
Is there a maximum
income level that
will disqualify me
from receiving
financial aid?
Most
people have the
misconception that
income is the only
factor in
determining need for
financial aid
assistance.
However, other
variables are
considered such as:
family size, number
of family members in
college, age of
older parent,
savings,
investments, and
various other
allowances to the
family’s income and
assets.
4.4
In order to receive
financial aid do I
have to apply every
year?
Yes.
In order to receive
consideration for
eligible programs
you must file Free
Application for
Federal Student Aid
(FAFSA) each year.
File the FAFSA as
close to January as
possible. For
speedy processing
you can apply over
the Internet at:
http://www.fafsa.ed.gov
instead of using the
paper form.
4.5
If my parents are
divorced, which
parent do I put on
the FAFSA?
You
should provide
information from the
parent that provided
you with the most
support in the past
year. If the parent
who provided you
with the most
support has
remarried, your
step-parent’s
information must
also be provided on
the FAFSA.
4.6
Will the financial
aid transfer from
one school to
another?
No.
Financial aid does
not transfer from
school to school.
Students planning to
transfer to another
school should
contact the
Financial Aid Office
at both schools to
find out what is
required.
4.7
What is
verification? And
why was I chosen?
Verification is a
process by which the
college reviews the
student and parental
information reported
on the Free
Application for
Federal Student Aid
(FAFSA). Students
are selected for
verification
randomly by the
federal processor.
Selection for
verification does
not imply that you
have made an error
or made false
statements. If you
are selected for
verification you
will be notified.
4.8
For financial aid
purposes, how do I
determine whether I
am an independent or
dependent student?
To be
considered an
independent student
for financial aid
purposes, you must
be able to answer
“yes” to one of the
following
questions. If you
cannot answer “yes”
to one of the
following questions,
you are considered a
dependent student.
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Were you born
before January
1, 1983?
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At the beginning
of the 2006-2007
school year,
will you be
working on a
master’s or
doctorate
program (such as
an MA, MBA, MS,
MD, JD, PhD, EdD
or graduate
certificate,
etc.)?
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As of today, are
you married?
(Answer “yes” if
you are
separated but
not divorced.)
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Do you have
children who
receive more
than half of
their support
from you?
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Do you have
dependents
(other than your
children or
spouse) who
receive more
than half of
their support
from you, now
and through June
30, 2007?
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Are (a) both of
your parents
deceased, or (b)
are you (or were
you until age
18) a
ward/dependent
of the court?
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Are you a
veteran of the
U.S. Armed
Forces?
4.9
Are there other
forms that I can
fill out in order to
be considered for
other grants?
The FAFSA is required to be
considered for all grant programs available through
processing by the financial aid department. We also require
the Student Data Form from all students who
wish to be considered for aid. You may print the form by
choosing the Forms link on the WCJC website,
or you may pick one up from the financial aid office.
4.10
Why
can’t I apply for financial aid without using my parent’s
information on the FAFSA form?
When you
apply for federal student aid, there are certain questions
you answer that will determine whether you are considered
dependent on your parents or independent. If you are
considered dependent, you must report your parent’s income
and assets as well as your own. If you think you have
unusual circumstances that would make you independent, talk
to your Financial Aid Director.
4.11
How do
I know when and how much I have been awarded?
Notification
of all eligible programs will be provided to you in the form
of an award letter listing the types of aid you can expect
to receive for the school year. You may also view your
awards by accessing the WCJC website and click on on-line
services.
4.12 What
happens if I drop a class?
If you drop a
class prior to the 12th class day, you may be
responsible for repayment of the difference between the
amount of money you received and the amount specified for
the new enrollment status. You must also make sure you
remain in compliance with out Satisfactory Academic Progress
(SAP) policy.
4.13
What
if I withdraw from all classes?
If you
withdraw completely or drop below ½ time status, you may be
responsible for repaying money received from financial
assistance. You will be academically ineligible for
financial aid. If you have a student loan, your grace
period will begin, and if you fail to enroll within 6
months, the repayment will begin on your student loans.
4.14
Why is
the maximum amount of loan money limited?
Students
applying for the Federal Stafford Loan are subject to annual
and aggregate loan limits that are based on the academic
level, dependency status, and length of academic program.
The Federal Family Education Loan Program (FFELP) presets
the loan limits. WCJC has no control over the funding
amount.
4.15
Do I need to be admitted
before I can apply for Financial Aid?
No. You can
apply for financial aid any time after January 1. To
actually receive funds, however, you must be admitted and
enrolled at the college. |
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5. THEA
Test |
5.1 What do I have to do
to take the THEA?
You can pick up a THEA Registration Bulletin from your local
high school counseling or college counseling/testing center.
You must fill out the packet, enclose a $29.00 check, money
order, or credit card number and mail it off approximately
one month prior to test day. These exams are given six times
a year on Saturdays at 8:00 a.m.
5.2 Once I take the THEA, how long does it take to get my
scores?
The Saturday test scores arrive in approximately 4 weeks.
5.3 What do I do if I haven’t taken the THEA and I want
to register that day?
The ASSET test is given four times per month during the
summer session and two times per month during the fall and
spring semester at all three campuses. It is a much shorter
version of the THEA. You will get 3 of your 4 scores that
day; however, your essay will not come in for approximately
1 ½ to 2 weeks. We urge you to take the THEA ahead of time
as the ASSET exam moves quickly. You have 25 minutes per
section and you must submit an essay (1 hour and 15 minutes)
like you do on the THEA. Once again, please take the THEA if
at all possible. The ASSET costs $29.00. You need to have a
completed application for admission to WCJC on file prior to
taking the ASSET.
You must take at least one course with WCJC for your ASSET
scores to transfer.
5.4 Who has to take the THEA or ASSET?
Virtually all new students who desire to enter a public
university (and are taking courses that are seeking a
degree) are required to take the THEA.
You can be
exempt from taking the THEA if you have high ACT, SAT, or
TAKS scores. Please furnish those scores along with your
application for admission to WCJC, and the Registrar’s
Office will interpret your scores. If you are exempt from THEA, it will state that you are exempt on your
permit-to-register when you sign up for classes, and you
will receive a letter from the Registrar’s Office stating
whether or not you need to take the THEA. |
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6. Students
with Disabilities |
6.1 What kind of services
does WCJC provide for students with disabilities'?
With proper documentation of the disability WCJC can offer the
following accommodations: registration assistance, extended test
time, distraction free testing, taped text, interpreters,
note-taking help, and others specific to the disability.
6.2 What documentation is needed to obtain accommodations?
Documentation should be current within the last three years and
from a professional: a medical doctor for a physical or health
disability, a school diagnostician for learning disabilities,
etc.
6.3 I was exempt from TAKS in public school because of my
disability. Do I have to take THEA to get into college?
Yes. Everyone has to take an entrance test for college.
Accommodations are available for this testing.
6.4 Whom do I contact to find out about accommodations for my
disability?
The ADA Coordinator for WCJC can be reached at the following
number. 1-800-561-9252 ext. 6384, or you may consult any
counselor on the campus you attend and they will assist you in
contacting the ADA Coordinator |
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7. Housing |
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7.1 What are
the dorm fees?
A
dorm room is $300 per semester, and the board (meal) plan is
$1050 per semester, for a total of $1350 per semester. All
dormitory students are required to take the board plan.
7.2 When are the dorm fees due?
Room charges and the first board plan payment are due and
payable at the time of registration and must be paid before
moving into the dorm.
7.3 Is there an installment plan for the board?
Yes, the board may be paid in three payments:
$700 to be paid before move in (dorm room & first board
payment)
$325.00 due Oct. 1 (fall) or Feb. 1 (spring)
$325.00 due Nov. 1 (fall) or Mar. 1 (spring)
Students who fail to pay their board fees by the deadline
are assessed a $50 late fee for the second payment and a
$100 late fee for the final payment. His/her college records
are placed on hold and he/she may not register for
subsequent semesters until all payments are made in full.
7.4 What is included in the meal plan?
Three meals are served Monday through Friday, two meals on
Saturday, and one meal on Sunday, except for holidays.
7.5 How do I apply for a dorm room?
A
dorm application is available online, in the college
catalog, or from the Student Services Office at the Wharton
Campus (979-532-6388). A $100 deposit is required to reserve
a room and to cover possible property damages.
7.6 What if I wish to cancel my dorm reservation?
To cancel room reservations, refunds must be requested in
writing to the Housing Department on or before the first day
of classes.
7.7 Can I request a roommate?
Dormitory room assignments are made according to the date
the deposit is received. All efforts are made to accommodate
student requests for dorm and/or roommate preference.
7.8 Can I stay in the dorm over the holidays?
The residence halls and cafeteria will be closed during
official college holidays as specified in the College Class
Schedule. During these holidays, students must make other
arrangements for housing and meals.
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8. Parking |
8.1 Where do I get a parking
permit?
Parking permits are available during registration at each
campus. If you did not get a permit at the time of registration,
you may pick up a permit at the Pioneer Student Center on the
main campus, or at the Business Office at the Fort Bend
Technical Center and the Sugar Land campuses. You must have a
parking permit no later than the first week of classes.
Warnings will be given for violations of parking regulations
only during the first week of classes.
8.2 What information do I need to get a permit?
A student’s name and social security number or ID number, as
well as the year, make, model, color and license plate number of
the vehicle are required to get a parking permit.
8.3 Where do I display the permit?
The parking permit must be displayed from the rearview mirror in
accordance with college instructions. No exceptions.
8.4 What if I drive a different car than the one I
registered?
The permit is designed so that it may be removed from one
vehicle and attached to a different vehicle easily. The permit
is issued to a WCJC student, not to a vehicle, so no matter
which vehicle a student drives, the WCJC parking permit must be
displayed from the rearview mirror.
8.5 Where may I park on campus?
Students may park only between the white lines at each campus.
Parking and traffic regulations are set forth in detail in the
Student Handbook.
8.6 Is there a fine for parking tickets?
Yes, each parking citation is $25.00. Fines should be paid at
the Business Office on the campus where the citation was issued,
or mailed to the address on the citation. Holds will be placed
on the records of students with parking fines.
8.7 Can I appeal a parking citation?
Yes. Students may pick up a copy of College Regulation 325 and
an appeal form from the Office of Student Services at the
Wharton campus, or from the receptionist at the Fort Bend Tech
Center or Sugar Land campus. Appeals are made through the
Summary Appeals Court. The decision of the Summary Appeals Court
is final. Note: Failure to display a parking permit will not
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9. Continuing
Education |
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9.1 What
courses does Continuing Education offer?
Aerobics, Alcohol Awareness, Aviation Training, Business
Management, Casino Games, Computer Aided Drafting, Computer
Software Training, Creative Writing and Publishing,
Defensive Driving, Emergency Medical Services, English as a
Second Language, Home & Garden, Professional Development,
Real Estate, Sign Language, Spanish, and Test Preparation
A complete CE schedule of course offerings can be viewed on
the college website at www.wcjc.edu.
9.2 Is there an application fee for Continuing Education
courses?
There is no application fee for continuing education
courses.
9.3 Are there different fees for out of district students
and in district students?
No – each class has a fee that the same for all students who
enroll.
9.4 Can students use web registration for CE Courses?
Yes, if you have completed the Continuing Ed admissions
process in person or by fax before registering.
9.5 Do Continuing Education courses show up on student’s
transcripts?
Yes – all coursework completed at WCJC is displayed.
9.6 If students would like to register in person, where
can he/she do so?
A student can register in person for any CE course at any
campus.
9.7 Does Continuing Education offer certificates at the
end of class?
Yes, Continuing Education awards Certificates of
Participation for students who complete a course.
9.8 Does Continuing Education offer “field specific”
continuing education for those needing to acquire CEU’s?
Yes – consult the CE schedule on the college website at
www.wcjc.edu or contact the Continuing Ed office at (979)
532-6324.
9.9 When is payment due for Continuing Education courses?
All fees are due at the time of registration. |
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10. Distance
Education |
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10.1 What
classes are offered from WCJC Distance Education?
Video Cassette, Online (Web CT), and Interactive Television
10.2 When taking an online course, how often will students
report to actual classroom?
It varies, that is the decision of the instructors.
10.3 How can Distance Education Instructors be contacted?
Call the Division Secretary of the department under which
the course is taught.
10.4 Is orientation mandatory for videocassette courses?
Yes. Videotapes for the course are handed out at
orientation.
10.5 Are credits achieved through WCJC Distance Education
transferable?
You should contact the college you plan to attend to verify
that a specific course can be transferred.
10.6 Can students obtain WCJC degrees solely through online
courses through WCJC Distance Learning?
No, not at this time – consult the current catalog for
degree plans.
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If you have further questions, please fill out and submit the following
form online:
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