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Financial Aid Verification Procedures

Verification is the process in which the Financial Aid Office reviews the data reported by the student/parent on the student's FAFSA (Free Application for Federal Student Aid)

What Can Students Expect?

After a student completes the  FAFSA, they should complete and submit to the Financial Aid Office the Student Data Form. All students who apply for Financial Aid must submit this form.

Click on the link to What to Expect After Completing and Submitting a FAFSA for detailed information.

If a student is selected the Department of Education for verification, the Financial Aid Office will send the student (to their home address) a letter (a tracking letter) requesting documentation of the information reported on the FAFSA. Please see detailed information below.

The "tracking letter" will request specific information (see section below on "Verification"). This information may include IRS tax transcripts for the student and/or parent,  income information, the completion of specific forms that are available on Financial Aid forms page. 

The sooner the requested information and/or documents are submitted to the Financial Aid Office, the faster the student's award can be processed.

Students who are selected for verification are strongly encouraged to go to the college's website link to FATV and watch the videos on verification


Verification and Updating Student Application Information

  • WCJC will complete the verification process on all students selected by the Department Education prior to making any Financial Aid offer or award.  If a student is selected for verification must meet the following criteria to be awarded financial aid.
  1. A processed ISIR (with official EFC) must  be received prior to the last day of class date of the student enrollment.
  2. All required documentation needed for verification must be received prior to the last class date of the award period.
  3. Failure to submit all required documentation within the specific time frame will result in a student NOT receiving a financial aid award.
  4. All documentation MUST be received by WCJC  prior to the College exercising any authority to make changes to the applicant items required to calculate the EFC.
  5. If corrections are made to FAFSA the student will receive a revised Student Aid Report (SAR) as will WCJC. This serves as notification that the corrections were submitted and the new information from the Department of Education has been received.
  •  A student will receive a letter (tracking letter) from WCJC informing them that specific documentation is required to satisfy verification.  Possible required documents include but are not limited to the following:
  1. Verification Worksheet---The tracking letter will indicate the type of verification worksheet that needs to  be completed, signed and submitted by the student.  All Verification Worksheets are on the WCJC Website on the Financial Aid Pages at Forms
  2. Parent Tax Transcript for the IRS or successful completion of the IRS Data Retrieval--The student's parent(s) must submit an IRS Tax Transcript (not a copy of a 1040 form) or have used the IRS Data Retrieval tool as part of the FAFSA completion.  
  3. Student and/or Spouse Tax Transcript for the IRS or successful completion of the IRS Data Retrieval- The student and/or their spouse must submit an IRS tax transcript (not a copy of a 1040 form) or have used the IRS Data Retrieval tool as part of the FAFSA completion.
  4. Income Verification Worksheet--Students and/or parents who indicate they did not file income tax forms but report income on the FAFSA may be required to complete an Income Verification Worksheet. All Verification Worksheets are on the WCJC Website on the Financial Aid Pages at Forms.
  5. IRS Proof of Non-filing--Students and/or parents who do not file income tax form may be required to obtain an official letter from the IRS stating they did not file income tax.
  • Fraud and Abuse
  1. Should fraud or abuse be detected or suspected, it should be and will be reported to the Director of Financial Aid.  The Director will forward information on to the Office of the Inspector General of the Department of Education for review and possible investigation.
  2. All credible information indicating that an applicant for Title IV may have engaged in fraud or other criminal conduct will be provided by to the Department of Education. Fraud is an intent to deceive as opposed to a mistake or miscalculation.  In addition, the Office of Financial Aid will refer any third party servicer who may have engaged in fraud, breach of fiduciary responsibility, or other illegal conduct involving the Federal Student Aid Program 
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