Satisfactory Academic Progress

Wharton County Junior College calculates Satisfactory Academic Progress at the  end of each term.

SATISFACTORY ACADEMIC PROGRESS (SAP)

Under current federal law, all students who receive federal or state financial aid must be making satisfactory progress as defined by the College in order to receive or continue to receive aid. The following are the requirements at Wharton County Junior College (WCJC).

1. All recipients of financial aid must be enrolled in a program of study leading to an associate’s degree, an eligible certificate, or program that is transferable toward a baccalaureate degree

2. Students receiving financial aid must maintain a 2.0  term and cumulative grade point average on all college level credit hours (this includes developmental studies credit hours) attempted in order to remain eligible for financial aid. 

3. Students receiving financial aid must complete 70% of all credit hours attempted regardless of whether financial aid was received for the credit hours. For example see the table below:

Enrollment in this many credits

Must complete this many credits

6 credits

5 credits

9 credits

7 credits

12 credits

9 credits

13 credits

10 credits

15 credits

11 credits

18 credits

13 credits

4. A student is only eligible for financial aid for up to 150% of the credit hours required in their program. (Eligibility is lost beyond this limit). 

Example: An Associate of Arts Degree with a Business Administration concentration requires 60 credit hours. 60 credits hours x 150% = 90 credit hours, after 90 credit hours eligibility for financial aid is lost. It is the student's responsibility to monitor their academic history (courses attempted) and plan as they approach this limit.  NOTE: ALL attempted academic coursework in a student's academic history is included in this limit

5. Satisfactory progress will be measured at the  four times per year, at the end of each semester, fall, spring, summer I and summer II. The evaluation will be made regardless of the number of credit hours attempted during the semester.

6. Course work attempted and grades earned in semesters forgiven through the State of Texas “Academic Fresh Start” program will be included in the Satisfactory Progress Calculation. 

7. Grades of A, B, C, and D are considered credit hours attempted and successfully completed (earned). 

8. Grades of F, I (incomplete), and W (withdrawals and drops) are counted as credit hours attempted but not successfully completed (unearned). 

9. Course repeats are counted as attempted credit hours and either earned or unearned depending upon the grade assigned as noted above. Last grade is included for GPA purposes. 

10. Only the first two attempts of a course completed with a passing grade can be paid by financial aid. The third attempt cannot be included for payment purposes. 

11. Financial aid is available for only the first 30 semester credit hours of remedial coursework attempted. Remedial coursework is counted in the 70% completion rate.

12. Students failing to meet a term or cumulative 2.0 GPA and/or complete 70% of their coursework will be placed on WARNING status for one term.  Students in Warning status will have probation posted on their online services account.

13. Students who receive all F’s, W’s, or I’s or a combination of these will be placed on financial aid suspension. Students placed on suspension as a result of this action (receiving all F’s or W’s for an enrollment period) that can document mitigating circumstances for a withdrawal need to file a file a financial aid appeal as soon as possible. Information on finanical aid appeal is available on the college website. These circumstances include but are not limited to: 

  • Student health issues that resulted in withdrawal from the college 
  • Verifiable errors by college that resulted in withdrawal 
  • Deployment into active military service

14. Students not meeting the minimum Satisfactory Academic Progress criteria at the end of their warning (probation) period will be suspended from receiving financial aid. Suspension status (NONSAP) will be posted in online services. 

15. Students placed on “suspension” may continue to enroll at the College but must pay for their coursework from their own funds. 

16. Financial aid eligibility will be reinstated after a student meets the Satisfactory Academic Progress criteria (listed above), both the completion rate (70%) and term and cumulative grade point average (2.0). Students who regain eligibility by completing required coursework must notify the Financial Aid Office in order to have their progress reevaluated. 

17. A student who has been suspended from financial aid for failure to meet the satisfactory progress requirements outlined in this policy due to mitigating circumstances may appeal the decision by completing an appeal form, explaining their mitigating circumstances, and providing appropriate documentation to support their claim. Appeals without documentation will not be considered. 

18. A student must be able to meet  the minimum 2.0 term and cumulative  GPA satisfactory  academic progress requirements within one semester or an appeal cannot be approved. 

19. When a student’s appeal is approved, they are placed on a financial aid warning (probationary) status for one semester. Warning students who do not meet the satisfactory progress requirements will again be suspended.

20. Appeals for attempting beyond the maximum time frame require a copy of a degree plan signed by the advisor and an appeal form explaining why the additional coursework is necessary. The student must be meeting the 70% and 2.0 GPA for all hours attempted in order for the appeal to be reviewed by the committee. 

21. Students approved for over 150% of program length will be placed on an academic plan which they must follow.  Students must complete 70% of the classes for which they register and maintain both a term and overall GPA of at least 2.0.  Violation of any of these conditions will result in the appeal becoming void. 

STUDENT RESPONSIBILITY

Students are responsible for understanding and monitoring their own satisfactory progress status. Although the Financial Aid Office attempts to notify students of their financial aid status, failure to receive notice does not affect the calculated status and is not a reason to appeal.

Wharton County Junior College does not discriminate on the basis of race, color, age, marital status, national origin, religion, sex, or disability.

EFFECTS ON FUNDING

Financial Aid will NOT be provided for certain courses. Please be aware of the following stipulations:

  • Financial aid does not apply to courses taken by audit, credit hours earned by placement tests, continuing education courses and courses taken outside a student’s degree plan. Please see the Major Pathway Page for additional information.
  • A grade of "F" will be counted in the GPA
  • Withdrawals and repeated courses will be counted toward all hours attempted
  • Federal regulations do not allow rounding of financial aid SAP standards. For example, a 69% completion rate would not meet the 70% completion rate standard and a GPA of 1.95 does not meet the 2.0 standard.

 

Appeal Process

If a student is on suspension he/she may submit an appeal. Students must submit a completed Satisfactory Academic Progress Appeal, available in the Forms section, along with all required documentation by the deadline for the request to be reviewed by the Financial Aid Appeal Committee. Any supporting documentation must be attached to the request at the time of submission.  Appeals with all supporting documentation are due in the Financial Aid Office at the Wharton campus by 12:00 Noon, Friday, August 10, 2018. Appeals may be submitted prior to this deadline. Requests received after the August 10th deadline may be held for review until the next appeal meeting which will be held approximately the middle of the fall semester. The Appeal Committee meeting is set for Thursday, August 23, 2018.  Decisions will be posted at the conclusion of the meeting. Students should check their Satisfactory Academic Progress (SAP) status via Online Services for the decision.

What does SAP stand for?


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