Public Information Requests

Introduction and Overview

The Texas Public Information Act (TPIA), also referred to as the Texas Open Records Act, affords the public the right to access information maintained by a governmental body unless expressly prohibited by law. As defined, “public information” is any information collected, assembled, or maintained by or for a governmental body, a government official, or government employee. [1]
Wharton County Junior College is dedicated to transparency, and the college and its personnel must adhere to state and federal regulations governing information management. Under the Texas Public Information Act, public access is granted to information pertaining to the official actions of:
  • Public employees
  • Elected board members
  • Government agencies
Wharton County Junior College must provide access for examination and reproduction of all information collected, assembled, or maintained by the college unless the information is exempt from disclosure under applicable laws.

Purpose of the webpage

The purpose of this webpage is to facilitate and enhance transparency, accessibility, and compliance with the Texas Public Information Act (TPIA) as it relates to Wharton County Junior College. By providing clear and comprehensive information, this platform aims to empower the public, including individuals, organizations, and stakeholders, with the knowledge and tools necessary to exercise their right to access governmental records. Through transparent communication, we seek to foster a better understanding of Wharton County Junior College's commitment to openness and accountability, ensuring that the community is informed about the procedures, processes, and resources available for accessing public information in accordance with state and federal laws.

Public Information Officer Contact Information

For inquiries related to the Texas Public Information Act (TPIA) and record requests at Wharton County Junior College, please get in touch with our designated Public Information Officer (PIO):
Betty McCrohan
College President and Public Information Officer
Sheryl Rhodes
Executive Assistant to the President
If you have questions about submitting a request, please reach out to us.  We encourage you to submit Texas Public Information Act requests through our online form TPIA Request Form 
Your inquiries and requests for public information are important to us, and we are committed to providing the assistance you need in navigating the process.

Records Request Process and Request Submission

The most efficient method for submitting Texas Public Information Act (TPIA) requests to Wharton County Junior College is through our online TPIA Request Form.  This insures timely and accurate processing of your request.
Alternatively, TPIA requests can also be submitted via email to the following preferred address: For those who prefer traditional mail, written requests can be sent to the Office of the President, Wharton County Junior College, 911 Boling Highway, Wharton, TX 77488.
When submitting a TPIA request via letter or email, please ensure your communication includes the following information:
  1. Requestor’s full name
  2. Contact information — Include an email and/or phone number.
  3. Detailed description of the requested records — Clearly specify the information or documents you are seeking, providing as much detail as possible to facilitate an accurate response.
  4. Date range for the records you are seeking
  5. Preferred format — Indicate your preference for receiving the information, such as electronic or hard copy.
  6. Any additional relevant details — Include any other pertinent details that may assist in identifying and fulfilling your request.

Legal Notices and Disclaimers

Disclaimer Regarding the Limitations and Scope of TPIA
Notice: The information provided under the Texas Public Information Act (TPIA) on this website is intended for general informational purposes only. It does not constitute legal advice, and the college cannot guarantee the accuracy, completeness, or currency of the information provided. Users are encouraged to consult legal professionals for advice specific to their situations.
Legal Notices Regarding TPIA Procedures
Notice: Wharton County Junior College reserves the right to modify, update, or amend its TPIA procedures without prior notice. Any changes will be reflected on this website, and it is the responsibility of users to stay informed about the most recent procedures.
Limitations on TPIA Exemptions
Notice: TPIA exemptions may apply to certain categories of information, as outlined by state law. It is important to note that the exemptions are not exhaustive, and some exceptions may exist. Requestors are encouraged to review the Attorney General's website for a comprehensive understanding of applicable exemptions.
Notification of Changes
Notice: Users will be notified of any changes to the college's TPIA procedures through updates on this website. It is advised to check this space regularly for the most recent information.
Electronic Communication Disclaimer
Notice: Communication via email or the online portal for TPIA requests may not be secure. While the college takes measures to protect sensitive information, users are advised not to include confidential or sensitive details in electronic communications.
No Attorney-Client Relationship
Notice: The information provided on this website does not establish an attorney-client relationship. Users seeking legal advice should consult with qualified legal professionals.
No Endorsement or Approval
Notice: References to external websites, resources, or entities on this website do not constitute an endorsement or approval by Wharton County Junior College. Users are encouraged to exercise discretion and seek additional information when necessary.
By using this website and engaging in TPIA-related processes with Wharton County Junior College, users acknowledge and agree to abide by the outlined legal notices, disclaimers, and any subsequent changes to TPIA procedures.